Privacy Policy

The KLANIK Group undertakes, with regard to the collection, processing, and communication of personal data, to comply with the regulations applicable to the processing of such data, in particular Law 78-17 of January 6, 1978, as amended, and European Regulation 2016/679 of April 27, 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data ("Applicable Regulations").

KLANIK, a French simplified joint stock company whose registered office is located at 221 avenue du Prado 13008 Marseille ("KLANIK" or "we"), is the entity responsible for processing within the meaning of the applicable regulations of the processing of personal data collected from the website. www.klanik.com and its subdomains ("Site"), as part of the recruitment process and the provision of its services.

This privacy policy is intended to inform all visitors to the Site and candidates ("Visitor", "You", "Candidate") on how KLANIK processes, collects, and uses your data.

For any questions or clarifications regarding this Privacy Policy and/or concerning the collection or protection of your personal data, you can contact us at the following address: dpo@klanik.com

1 - What personal data do we collect?

1.1 As data controller

The personal data we collect concerns our Candidates, suppliers, clients, and users of our Site. They are as follows:

· Candidates Data

If you are a Candidate, you can contact us via the contact form available on our Site, or when you apply for a job offer on one of our partners' websites or by any other means such as through our recruitment game World Of Klanik or during a recruitment forum or fair.

The data is collected for recruitment management purposes. They are processed only to the extent strictly necessary to assess the Candidate's ability to fill the proposed position or to measure their professional skills. For this purpose, the Candidate is asked for the following data:

Identification data (including: name, first name, date of birth, email address, postal address, phone number, photo if applicable)

Residence permit / work permit

Curriculum Vitae

- Driving license if applicable

Failure to provide this data will make it impossible to participate in the recruitment process.

We may also collect other personal data that the Candidate has chosen to transmit to us, such as:

- Availability

Family situation

His geographical mobility

Cover letter

- Salary expectations

- LinkedIn profile URL

Coordinates of its previous references

All other data appearing in his Curriculum Vitae

· Third party data

As data controller, we may collect certain personal data from the person(s) in charge within our client companies or service providers, as part of providing our services or participants in the professional events organized by KLANIK.

Customer / provider data may be:

- Name and Surname

Professional function

Professional email address

Professional phone number

Professional mailing address

Billing and banking details of the company

Minutes of candidate interviews

Participant data for professional events:

- Name and surname

Function

Email address

Phone number

· User data from our website

When you visit our Site, we record your computer's IP address and your browser settings (web browsing software used, referring website, and information about your online activity).

Browser settings may include the type of browser you are using, the browser language, and the time zone.

We use cookies and similar technologies to collect much of this information, and our cookie policy tells you more about it.

1.2 As a subcontractor

At the same time, we act as a Subcontractor within the meaning of the applicable Regulations when we act on behalf of our clients. As part of our mission, we are required to access and process certain personal data stored on the client's information system. We only act on the client's written instructions. The client defines the purposes and the retention period.

2- For what purposes will we use the data?

Regarding the collection and processing of personal data from third parties, the purpose is to:

Provide our technical support services in the field of information technology;

- Improve and personalize our services;

Answering questions sent through the contact form;

Manage the business relationship;

Improve our communication and marketing strategy;

- Doing commercial prospecting;

Send information about our offers, news and events, surveys and polls;

Prevent and detect fraud, as well as manage security incidents;

Perform marketing and statistical analyses.

Regarding more specifically the collection and processing of Candidates' personal data, the purpose is to:

Receive and analyze applications;

Recruit candidates;

Determine the candidates' suitability for the position through, if necessary, knowledge tests;

Keep the candidate informed about the recruitment process;

Manage administratively the candidate's file;

Send information related in particular to new job offers that may correspond to the candidate;

Transmit satisfaction surveys to establish internal statistics;

Check the existence of a work permit (only for foreign candidates);

If the application is successful, proceed with the hiring of the candidate and manage their employment contract;

Establish statistics on job offers.

Finally, regarding Visitor data, data is collected for:

Improve and personalize your experience on our Site;

Performing statistics.

3- On what legal basis(es) do we process the data?

We only process your personal data to the extent that this processing meets at least one of the following conditions:

You have consented to this processing for the purposes set out above;

This treatment is necessary for the provision and improvement of our services as well as for maintaining a secure environment;

This treatment is necessary to comply with the various legal obligations to which we are subject;

This processing is necessary for the protection of our legitimate interests, particularly with regard to the processing of Candidate data.

4- What is the data retention period?

We only keep and store your data for the time strictly necessary for the purposes defined in Article 2 of this Privacy Policy.

Origin of the collection	Data retention periods
Contact form	The time it takes to process your request
Application	During the time necessary for the completion of the recruitment process. Unless otherwise specified by the Candidate, the data may be kept for a maximum of 2 years from the last contact.
Service contract	5 years after the end of our contractual relationship or 10 years if the contract is concluded electronically
Event registration form	3 years from registration
Request for rights	The processing time of your request (1 month)

For more information on the retention period of a particular data, you can contact the Data Protection Officer (DPO - Data Protection Officer) by email: dpo@klanik.com.

5- With whom will we share the data?

Depending on the purpose of the processing, your personal data may be processed confidentially by authorized personnel (marketing, sales, customer relations, administrative, human resources, and functional support services) of KLANIK.

Your data may also be shared with third-party companies acting on behalf of KLANIK when we use providers to provide and maintain our services.

Regarding treatments related to recruitment management, the human resources department will be required to transmit some of the information collected to organizations informed of the Candidate's final hiring (including unemployment insurance, health insurance, retirement, mutual insurance). The Candidate, reclassified as an employee, will be fully informed of the various data processing operations carried out by KLANIK within the framework of his employment contract.

Your data may also be shared with our client companies for the provision of services.

We commit, in this context, to ensure that all our service providers comply with the GDPR.

We require all our partners to provide us with sufficient guarantees demonstrating that the technical and organizational security measures applicable to the protection of personal data have been taken.

If the law requires it, we may transmit data to respond to claims made against us and comply with administrative and judicial procedures;

If we are involved in a merger, acquisition, asset sale, or bankruptcy proceeding, we may be required to sell or share all or part of our assets, including personal data.

Given the organization of our company, we may need to share some of your data with affiliated companies of our group that may be located outside the territory of the European Economic Area.

In this case, we ensure that the third country provides a level of protection that is adequate according to the supervisory authorities and that appropriate measures and controls are put in place in compliance with the applicable laws and regulations to protect your data.

6- How do we secure the data?

We implement organizational, technical, software, and physical security measures to protect personal data against alterations, destruction, and unauthorized access.

Despite all these measures, we would like to draw your attention to the fact that the Internet is not a completely secure environment, so we cannot guarantee the security of the transmission and storage of your data.

We undertake to notify the CNIL, as soon as possible, of any data breach likely to result in a risk to the rights and freedoms of individuals.

For any details regarding the organizational, technical, software, and physical measures we have put in place to ensure the security and confidentiality of your data, you can contact us at the following address: dpo@klanik.com

7- What are your rights?

In accordance with the applicable legislation on the protection of personal data, you have the following rights:

Right of access to your personal data and information about them;

Right to rectification, erasure, and portability of your personal data;

Right to limit and object to the processing of your personal data;

Right to withdraw your consent;

Right not to be subject to a fully automated decision.

You also have the right to give general or specific instructions regarding the storage, erasure, and communication of your personal data after your death, where applicable.

· How can I exercise my rights?

Your requests can be made in different ways:

By contacting the Data Protection Officer of KLANIK via the following email address: dpo@klanik.com.

By postal mail by writing to KLANIK at the following address: 221 Avenue du Prado 13008 Marseille.

In person by presenting yourself at the reception of KLANIK, whose address is: 221 Avenue du Prado 13008 Marseille.

Please formulate each of your requests using one of the above methods and attach a copy of your ID. This process allows KLANIK to verify your identity before transmitting any category of personal data. This document will be deleted as soon as your request is closed.

KLANIK may require payment of reasonable fees based on administrative costs for any additional copy requested.

In case of manifestly unfounded or excessive requests, KLANIK may require the payment of reasonable fees that take into account the administrative costs incurred to provide the information or refuse to comply with these requests.

· Is there a remedy available?

If you believe after contacting us that your rights are not being respected, you can file a complaint with the National Commission for Information Technology and Civil Liberties (CNIL - French competent supervisory authority):

By electronic means:contact the DPO of the CNIL;

By phone at 01 53 73 22 22;

By mail to the following postal address: 3 Place de Fontenoy - TSA 80715 - 75334 Paris Cedex 07

8- Update of this Privacy Policy

We reserve the right to make any changes to this Privacy Policy at any time.

If a modification is made, we undertake to publish the new version on our Site.

Updated on August 21, 2025

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